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ROC Northwest Bylaws, Community Rules or Polices & Procedures

Checks

Checks should be submitted directly to our Property Manager, Commonwealth Real Estate Services via the check be mailed to their Bellevue office or paid online via Tenant Web here.

Community Board

Keep the area around the Community Board clear of debris and unwanted items. Do not dispose of unwanted items in this area.

If you wish to giveaway/sell an item, please see "Advertise on Community Board"

Drop Box

NO CHECKS/PAYMENTS placed in the Drop Box.

Payments should be submitted to Commonwealth Real Estate Services via the check mailed to their Bellevue office or paid online via Tenant Web here.

The drop box is for suggestions or returning forms to the Board only.

Pets

All pets must be leashed outside of the home while on the property.

All pet waste must be disposed of at time of occurrence. Pet waste may not be left on another lot or communal area.

Pets must be accompanied by owner at all times.

No prohibited breeds, no pets over 25 lbs in weight. This includes guests who bring visiting animals.

Vehicles and Parking

Speed limit is 10mph.

All vehicles must have current registration tabs.

There are four (4) guest parking stalls available from 8:00 am through 10:00 PM, no overnight visitors may stay in these stalls.

RESIDENTS AND GUESTS CANNOT

PARK OVERNIGHT IN GUEST PARKING STALLS.

Lawn Care

Want mowing services for your Lot from our landscaping vendor? Please complete THIS FORM, sign and email the signed form to the Board at SVHCHelp@hotmail.com or sign and place it in the Drop Box. We will accommodate timing as best we can but cannot guarantee services will begin on the requested date.

If you wish to STOP services at any time, please provide the following information:

Lot #
First and Last name
Phone and/or email
Date to STOP service

We accommodate timing as best we can but cannot guarantee services will end on the requested date.

Septic System

Sherwood Village is on a Septic System with 14 septic tanks, some shared amongst several households. Please treat your septic system with care, as you may be sharing a septic system with your direct neighbors.

United States Environmental Protection Agency's information about How to Care for Your Septic System.

If you are having issues with your plumbing within your household, the homeowner is responsible and will need to call a plumber.

If you are having issues with the septic system outside of your home structure, please contact the Board of Directors as soon as possible.

Advertise on Community Board

Have an item to give or sell? Contact the Board here to request an ad be posted to the Community Board.

All ads are subject to Board approval. If approved, ad will be posted for a maximum of seven (7) days, after which they will be automatically removed, regardless if item(s) was gifted/sold.

Requester must notify the Board within 24 hours if item(s) was picked up for Board to remove the ad.

If ad(s) is rejected by the Board, the Requestor will be notified.

Request for Ad(s) must include:

Lot #
First and last name
Phone and/or email
Description of Item(s) including measurements, if applicable
Photo(s) of item(s), if applicable

Seasonal Reminders

Spring

Lawns must be routinely maintained. This includes mowing, weed whacking, and clearing yard debris.

Summer

Be mindful when installing any air conditioning units in your home. Be sure to install any anti-tipping equipment to secure it in place.

Keep your pets safe. When walking your pet, if you cannot keep your palm on the surface of the paved road for more than 7 seconds, it is too hot to walk your pet. Wait until cooler temperatures.

Stay hydrated. Make sure everyone in your household, including pets, have plenty of water.

Fall

All yard debris, such as extra pine needles or leaves, must be properly disposed of in a timely manner.

If your home experiences a power outage due to inclement weather, please contact the Snohomish County Public Utilities Department.

It is getting darker outside earlier in the day. Please be mindful of pedestrians, pets, and small children walking around the neighborhood.

Winter

If you will be leaving your home for an extended amount of time, please take all precautions necessary before departing to protect your home from frozen pipes or potential flooding issues.

Should your home experiences a power outage due to inclement weather, please contact the Snohomish County Public Utilities Department.

It is getting darker outside earlier in the day. Please be mindful of pedestrians, pets, and small children walking around the neighborhood.

Emergency Operations Plan*

Below are emergency resources for our zip code 98012

*Sherwood Village Homeowner's Co-operative, Inc. and Board of Directors is not responsible or liable for the use of this information. The content here is for informational and educational purposes only. It is not intended for medical/emergency preparedness advice. It does not take the place of medical/emergency preparedness advice or treatment from physicians or emergency responder professional. Readers should consult their own doctor or qualified healthcare professional or an emergency responder professional for specific concerns and questions.

Medical Emergency

Swedish Hospital
13020 Meridian Ave. S.

Everett, WA 98208
(425) 357-3900

Providence Regional Medical Center Everett Hospital
1700 13th St.

Everett, WA 98201
(425) 261-2000

Other Natural

Disaster Emergency

Mill Creek Emergency Operations Center

Mill Creek City Hall

15728 Main Street

Mill Creek, WA 98012

Law Enforcement

Snohomish County Sheriff's Office South Precinct

15928 Mill Creek Blvd.

Mill Creek, WA 9802

911 - Emergency

425-388-5250 NON-Emergency

Fire

South County Fire

911 - Emergency

425-551-1200 - NON-Emergency

Snohomish Regional Fire and Rescue Station 72 (Fernwood)

3431 180th St SE

Bothell, WA 98012

911 - Emergency

360-282-3972 - NON-Emergency

Mill Creek Risk Factors

Wildfires: Low

Earthquake:

South Whidbey Island Fault Zone

9M Severe to Violent Shaking Intensity

ROC Northwest www.rocnorthwest.com
Bylaws, Community Rules or Polices & Procedures
Understanding the Difference

Confusion over the difference between the corporate Bylaws, Community Rules and Policies & Procedures often exists among cooperative Boards of Directors, as well as Members. In order to effectively manage all phases of ROC business, it is important to understand the distinction between the three.

Bylaws are the supreme governing document of the organization and tell you what is required to make the corporation work. Bylaws outline the fundamental principles of the cooperative and govern the internal management of the organization. Bylaws may only be changed through a vote of the Membership.

Community Rules are the established written guidelines for behavior of Members and residents while residing in the community. Failure of Members to follow Community Rules may be grounds for eviction. Note that Community Rules are governed by RCW 59.20, and as such, it is important to have all Community Rules amendments reviewed by an attorney, prior to implementing them.

Policies and Procedures are written guidelines that the Board of Directors and Members follow to manage the day-to-day operations of the cooperative. It is important to note that policies and procedures do not set up fines or fees, which may only be set by the Membership, usually as part of the Community Rules, Occupancy Agreement or Bylaws. Policies and Procedures are established, approved and amended by the Board of Directors.

Why have policies and procedures?
❒ So that everyone knows what is required and expected of them;
❒ To provide clarity and guidelines for conducting business;
❒ To ensure that Community Rules are enforced equally and fairly;
❒ To ensure that local, federal and state regulations are followed regarding ADA, Fair Housing, Fair Credit, etc.

Policies, Procedures & Consequences must:
❒ Be established and approved by the Board
❒ Be in writing
❒ Available to the Membership

If Members disagree with a policy or procedure established by the Board, they may request to be put on the agenda of a Board Meeting for consideration.

Seasonal Reminders

Emergency Operations Plan*

ROC Northwest www.rocnorthwest.com Bylaws, Community Rules or Polices & Procedures Understanding the Difference

ROC Northwest www.rocnorthwest.com
Bylaws, Community Rules or Polices & Procedures
Understanding the Difference